The format for using this Action Tag is as follows: This action tag can be utilized with a Text Box field or a Notes Box Field. These tools are found in the Manage Survey Participants section of your project. This labeled data dictionary file was created by the Vanderbilt REDCap support team to help you become familiar with how REDCap projects appear in csv format. To export your data dictionary to a PDF file, follow these steps: Project Home; Codebook; Print Page; Change; Save as PDF. Additionally, REDCap creates audit log entries for locking and unlocking of the forms. This feature designates two users per study and a reviewer. For example, SPSS may not be able to process variable names which include negative values. Please consider submitting your idea for any new feature via the feature suggestion survey link, found in the Help & Information section of any project menu. Auto Increment This will auto increment for each new record. This guide describes how to delete a project from REDCap so that is does not remain on the REDCap servers indefinitely. Are you a PI or Manager supervising staff members who use REDCap? You can apply multiple action tags to the same variable. Then download that smaller chunk and see if the data opens in the package. Using Send-It, you can upload and send files, including existing project documents, that are too large for email attachments or that contain sensitive data to multiple recipients. This option will allow users to add protection to their public survey using Googles CAPTCHA functionality, which can prevent bots from entering trash data into a public survey. In other words, it is not a "Smart Variable", as defined by REDCap. Figure 10: Diabetes Management Methods Form. In the example above, "Chips" is the label for the first answer choice, and '1' is its code/raw value. They can also be triggered based off responses to previous surveys as well! The first step is to create the data collection instrument (i.e., the form), as seen in Figure 10. REDCap will ask you to "Commit Changes" once you upload the new Data Dictionary -- the new Data Dictionary will completely overwrite your existing instruments, so you want to be sure you've uploaded the right file. The Data Comparison Tool under the Applications menu will allow you to see the similarities and differences between two records with the differences being notably highlighted! When creating a project in development mode, it is a good idea to test your instruments by entering data into your forms. But if any other instrument were moved to the first position, the Record ID Field would move to that instrument instead automatically. The action tags allow you to suppress data in text fields, the enumerations in radio and checkbox fields, hide field notes and add whitespace to a field label to push down the next field on the PDF page. To get the most out of REDCap, please refer to these helpful hints: External Module Spotlight Auto Record Generation: Do you have multiple REDCap projects where youd like to migrate some specific data from one project to another? Here are some things to keep in mind: As the Record ID cannot be hidden from users of your REDCap project, you should make sure to, If you are managing a project with many users, it is often a good idea to check the, As an alternative to field comments, under. Using this Action Tag will not only restrict the character limit to your desired amount but it will also display the number of characters remaining to the user as well. You will notice that this survey looks different than the form, because the survey uses branching logic, which displays questions based off the answers to previous questions. Then we can convert it to a Survey using REDCap (Watch REDCap Survey Video) as see in Figure 11. How to register for a REDCap account or to change the email or name associated with your account. Example: Suppose you have an instrument Demographics and you want to find out how long it took for your users to complete this survey when looking at the records in the Record Status Dashboard. In our sample registry, we create three forms: Demographics, Labs, and Study Management, each form has user-defined fields related to data for that form. The variable name for REDCap's optional Participant Identifier is [redcap_survey_identifier], and it does not capture imported data when using the data import tool, nor can the data inputted be pulled into a form/survey field. If you need to edit the "Label" of any answer choices during data collection, be sure that the Label stays associated with the same Code -- so, if the answer choice "Chips" had the code value of "1" when you started the project, it should keep the code value of 1 throughout the project. Would you like to include instructional videos or add explanations to questions to enhance participant experience? If it is a research study, make sure that the PIs name and email are listed, as well as the IRB number. ), Fundamentals for Building Inclusive Research Teams Workshop, Small Grants to Advance Translational Science (S-GATS), Tufts CTSI Community Partner Awarded Grant to Address the Impact of Problem Gambling in Asian Communities, https://collaborate.tuftsctsi.org/redcap/redcap_v10.6.16/DataEntry/field_embedding_explanation.php, Dissemination and Implementation (D&I) Core, REDCap: Research Electronic Data Capture, Cohort Discovery Powered by Accrual to Clinical Trials (ACT) Network, Tufts Medical Center Research Data Warehouse, National COVID Cohort Collaborative (N3C). The Alerts and Notifications feature allows you to construct alerts and send customized email notifications. If you drag and drop a new instrument into the first position in the list, it can move this all-important record_id field and delete all your data. REDCap Data Entry User's Guide & Reference Manual Page 4 Data Entry Fields Figure 4 illustrates an example of a data entry form for a generic database. Labs commonly have multiple values, and using repeating forms is an easy, organized way to collect those values. For example, to hide the choice 'Chips', which is coded as '1', enter this Action Tag: @HIDECHOICE='1', To hide both 'Chips' and 'Beans,' which is coded as '6', enter this Action Tag: @HIDECHOICE='1,6'. For example, you can make a field automatically capture todays date and make that same field read-only so that your survey participants cant change that value. ', in which the coded values should be inside single or double quotes for the choice(s) you wish to hide. Branching/skip logic permits varying questions dependent on previous answers. Best Practice: Make sure to specify your projects type under Project Settings on the Project Setup page. Note: If you need to find the variable name of your instrument, consult the codebook. If you still have trouble, try these additional troubleshooting techniques. The consent form will then be archived with the participants information, version number, date, and IP address. 2. This process is activated by a trigger field being saved. If you are the project owner, you can lock records of your data so no one else can edit them. You can build surveys that use repetitive choices faster by using the copy existing choices option. Users can rename the Record ID field, so some users call it a Study ID or something else. REDCap is primarily a data collection tool and is not intended for long-term storage of study data, especially if it contains PHI. We recommend that you don't use the yes/no or the true/false fields when creating a survey because the choices are hardcoded in the metadata. You can choose to add this field and click on how to use this for more information. Otherwise, it is best to use Repeating Forms. Otherwise, the REDCap Team will receive a copy of your changes and contact you about them. In the screenshot below the Record ID field would be the first field in the Basic Demography Form. However, another type of entity exists called 'Smart Variables' that allow you to reference information other than data fields. Don't drag and drop a new instrument into the first position, because this can move the record_id field and delete all your data (see below for more info). The calculations in calculated fields aren't sent to the server until you hit save. Diabetes Management Survey, expanded. At this point, you may be asking, What should I do if I have to collect multiple labs over time? Repeating Forms is a feature that allows individual instances of the same form. Users can disable or enable the system automatically generating Record IDs in the Project Setup screen under 'Enable optional modules and customizations'. Often, when dealing with repeating instruments, key values will stay the same each time the form or survey is filled out. The mobile app securely stores the information on the mobile device; once internet service is available, the information can be uploaded to the research project. You can also add custom rules in the module to track data population for specific fields. Although DAGs can be created at any time, it is best to set it up before the project goes live. (A link to that page is on the Project Setup tab, in a lower step on the . You can build the surveys that use repetitive choices faster by using the copy existing choices option. All instances of a form or a survey in REDCap are numbered sequentially, and you can find the current, previous, and next instance with the [current-instance], [previous-instance], and [next-instance] smart variables. These include Economics (economics_dept), Chemistry (chemistry_dept) and Biology (biology_dept). Are you conducting a project that will need a different public survey for different types of participants. We recommend that you run all these rules - except A (which just finds missing values). You may upload files here to save for retrieval later or download previously uploaded files. Did you know that you can set up REDCap to send surveys to specific emails? This prevents any accidental code overwriting even if the researcher changes the question. For more details about these features and how to use them (including a recap of how External Modules work), Interested in using features that go beyond REDCaps base functionality? Both can be set up to capture both time and date. On the 'Record Status Dashboard ' screen, select the required Record/Study ID you want to rename from the list More than 100 diverse faculty members from 17 partner institutions offer a wealth of knowledge and experience. Where is the Record ID field? The technical storage or access that is used exclusively for statistical purposes. Form [is . Adding the following HTML tags to a full orpart of a field label will convert it to a link:. Automated Survey Invitations can be used to schedule surveys to be sent at a specific day and or time! 1. when a participant is reporting multiple things of the same type. Participant ID) because it will be used by REDCap as a key variable linking forms for a particular record. The "Label" is the text of the answer choice your participant sees displayed on the survey page (or that data entry persons see on the data entry page of a database). Labels give the full question such as "What is your program?" You can hide a choice for which you've previously collected data (as opposed to deleting the choice, which deleted the data). The Auto Record Generation external module allows data from one REDCap project to be migrated over to another. From the drop-down select Assign to Data Access Group and select the appropriate group. Each form has a Delete Data for THIS FORM only button, which does just that. Are you running a collaborative project? You can use piping to allow subject-specific options in a multiple choice or dropdown field. The record_id field links together all the records in your study. Record ID Again, REDCap automatically assigns the unique identifier to the form. Contact us at nctracs@unc.edu or 919-966-6022. ), or having the DAG name appear in the record ID (UF-1, UF-2, UF-3) instead of the DAG ID (98-1, 98-2, 98-3, etc.) Figure 12. Record Labelling To turn off auto increment you need to click Disable in the Enable optional modules and customisations on the Project Setup page. REDCap can create this Record ID for you or you can create it manually. That copied version would be in development mode and have no records/data. Did you know you can track discrepancies in your data via the Data Quality Module? 1. Make a back-up before you start -- download a copy of the current Data Dictionary and a copy of your current data, just in case anything goes wrong. Once you have a REDCap project programmed, data can be imported using the Data Import Tool For additional details, contact your local REDCap Administrator. Use thedata qualitytool to review and fix the incorrect values for calculated fields. This is known as a label mismatch error. Email us atasktulibrary@temple.edu. [pet_1], [pet_2], etc.) This process is activated by a "trigger" field being saved. However, below are some tips that may be useful to you. The Action Tag @MAXCHECKED gives you the flexibility of setting a hard limit on the number of answers someone can check off for this question. . REDCap can be used on mobile devices in a limited way. In the log, filter by record, user, and event type. Download a smaller export. (This feature gets locked down when moving to production. 2. This feature must be enabled in order to use surveys. When building forms where you are using the same set of choices for different multiple choice fields, click on the copy existing choices link (above the Choice dialogue box in the Add New Field pop-up). Each action tag has a corresponding action that is performed for the field when displayed on data entry forms and survey pages. If different respondents will complete the other surveys, then a separate project should probably be used for each group of respondents. Once you complete step two, you will be prompted to define some additional features of your survey instrument. In this example, we add a field note if the desired unit mg/dL to the Blood Glucose field and the % unit to the Hemoglobin A1C field. You might see errors if you have the data file open in another format while trying to open in the statistical software. Click on the pencil icon to edit the field: When you are in the editing field window, you can edit the Field Label, the Variable Name, add validation, and note if the field is an identifier. How to use REDCap for collecting clinical data. Did you know that annotation tags correspond to action that is performed for the field when it is displayed on the forms or data entry fields and not visible anywhere on the page? So click that Enable button. No, it is not possible to create an anonymous survey while still gathering information for incentives (such as collecting email addressing for a prize lottery). (A link to that page is on the Project Setup tab, in a lower step on the page.) This does change a few things, formulas . REDCap User Completing the form: We will pull this with the smart variable [user-name] and the default action tag. Interested in modifying the appearance of surveys, or making them information-only? The Auto Record Generation external module allows data from one REDCap project to be migrated over to another. Once you begin data collection, moving your project to Productionensures youre maintaining data accuracy and integrity. To activate this for your project, go to External Modules (located in the left-hand column), press View Available Modules, and then click Request Activation. Enhanced radio and checkboxes is an option in REDCaps survey settings to make radio buttons and checkboxes more user friendly by adjusting the button sizes and layout. However, the Global Access User can add the. But once you have started collecting data, to change the yes/no or true/false question to a multiple choice would result in corrupted data. Q: Can I access REDCap on Android devices, e.g. This can allow project members to quickly and easily see only the data in which they are interested. REDCap Messenger is a chat-based tool integrated right into the project web interface that allows quick communication in a secure environment. FRSL hides unneeded forms for a specific record on the list of Data Collection Instruments due at each event, and grays out the colored buttons for the unneeded forms on the Record Status Dashboard and the Record Home Page. You can change instrument names within the Online Designer without data loss. Data Access Group ID before the record id, if desired, to . Action Tags provide a way to customize the data entry experience for surveys and forms. First, make multiple question fields with the same label but different responses. In this example, we piped [first_name] [last_name] into the survey instructions. You can track who has responded to your survey by using the Participant List option, and you can identify individual responses by using the Participant Identifier feature. The instance of a repeating instrument always comes after the variable name. Smart Variable Spotlight [record-dag-name]:If your project uses DAGs (Data Access Groups) you can use this smart variable to determine the DAG that the current record belongs to! If in this example the fictional Record #34 was part of the chemistry_dept DAG the [record-dag-name] smart variable would return chemistry_dept for the value! If you need to collect data in a repeated manner, you can enumerate fields on a form (e.g., Contact_Date_1, Contact Date_2, and Contact_Date_3) or repeating forms (see Figure 5). The record status dashboard (a feature that allows you to get a quick, high-level overview of the current state of data entry in your records) can be customized. This guide describes all of the features found in the Optional Modules and Customizations header under the Project Setup page, such as repeatable instruments and events, auto-numbering for records, the randomization module, designating an email field to use for survey invitations and setting a custom record label. After making all of the changes, go back to the Online Designer page and click on Submit Changes for Review. REDCap provides: An easy-to-use data entry system, with data validation The ability to import data from external sources Automated exports to the most common statistical packages (SPSS, SAS, R, and Stata) Did you know you can turn a field label into a link? REDCap supports embedded audio and video, with several different options for video under the Descriptive field type, as well as full support for the HTML